Designing a smooth check-in experience at the gate

A smooth check-in process sets the tone for your entire event. Here's how to make sure guests feel welcomed from the moment they arrive.

Preparation is Key

Before the event, work with your venue or planner to establish a clear check-in process. Share your guest list with them, including RSVP status and invitation codes.

Multiple Check-In Methods

Offer several ways for guests to check in:

• By invitation code: Each guest has a unique code they can show on their phone
• By name: A quick search in your guest list
• By phone number: For guests who forgot their code

Set Up Your Check-In Station

Have a dedicated check-in area with:

• Clear signage directing guests
• Staff familiar with your guest list
• A backup method if technology fails
• Welcome materials (programs, seating cards, etc.)

Use E-Invite's Validation Features

With E-Invite, you can easily validate guests using their unique invitation codes. The system shows you their RSVP status instantly, so you know exactly who's expected and who's arrived.

A well-organized check-in process shows your guests that you've thought of everything, making them feel valued and excited for what's to come.